Picis OR Manager

Automating the documentation throughout every step of the surgical process

Picis OR Manager, part of the CareSuite® family of high-acuity solutions, automates each step of the perioperative documentation process, including surgical scheduling, preference card maintenance, perioperative documentation, supply chain management, billing and much more. OR Manager provides the critical data needed to reduce costs, maximize resources and analyze the costs of delivering care. The system offers enterprise-wide surgical scheduling and Web access using an Internet browser. OR Manager, which has been installed in hundreds of facilities, combines proven success in surgical automation, unparalleled multifacility functionality and expert integration to help healthcare facilities gain a competitive advantage today and tomorrow.

Comprehensive surgical scheduling
Its easy-to-use tools are designed to book cases, rearrange schedules, conflict check and communicate changes to staff. By combining the most advanced, multifacility features in the industry with easy-to-use scheduling tools, OR Manager maximizes the use of OR time, increases the accuracy of schedules and frees up staff to handle more important issues in the Perioperative Department. The system also provides sophisticated remote surgical scheduling for physician office linking and schedule distribution online via fax, web or e-mail with a point and a click.

Staff credentialing
Easy-to-use features make the job of verifying practitioner credentialing fast and efficient. The system supports the process of tracking physician privileges and offers conflict checking during the booking process. When a surgeon is not authorized to perform a procedure, the system automatically notifies schedulers of a conflict and allows authorized staff to override the conflict. This makes the process of checking the authorizations of surgeons quick and efficient, and it minimizes errors during surgical scheduling.

Online nursing perioperative documentation
OR Manager provides comprehensive online nursing perioperative charting and it leverages existing investments in IT and hospital information systems. The system provides full integration of data from preoperative and intraoperative care and the post anesthesia care unit (PACU), and it updates fields automatically while interfacing with existing clinical information systems. The system automates both clinical and administrative documentation for optimum efficiency.

OR Manager’s customer-defined documentation screens provide the ultimate flexibility in recording and analyzing data because users design and maintain them. Virtually any field within OR Manager’s documentation screens can be used in reporting, allowing managers to easily add fields and analyze data to measure performance, track problems and meet Joint Commission requirements.

Integrated total perioperative record
The system seamlessly integrates with other Picis perioperative applications to support clinical workflow and documentation needs. Nursing documentation integrates with important aspects of the anesthesia record, such as timed events, procedures and demographic data. This reduces the risk of documentation conflicts and reduces billing denials. In addition, the sharing of surgical site verification documentation among all disciplines facilitates checks and balances, enabling all staff to verify that the surgical procedure occurs at the surgical site.

Accurate supply tracking
OR Manager tracks supplies, simplifies billing and inventory control and significantly reduces waste. Nurses can quickly track supplies, update preference cards and transmit data to a materials management system, where this information automatically decrements inventory and triggers reorders. OR Manager also calculates supply and nonsupply costs and transmits patient charges to billing automatically upon verification. OR Manager supports bar code scanning for fast and accurate intraoperative documentation of supplies. It also supports trays, packs and kits and documentation of the use of these items. This one-of-a-kind integration optimizes resources, increases accuracy and helps pinpoint the actual costs of surgical care.

Preference card management
Intuitive routines are provided for quick setup and maintenance of preference cards. Advanced, multifacility features, global updates and unparalleled integration provide a smooth, automated process that immediately and accurately tracks supply use. Powerful features allow the fine-tuning of preference card supplies in seconds, reducing back-table waste and avoiding returns to inventory.  

Integrated perioperative billing
OR Manager saves time and money by integrating charges generated during the perioperative process with billing systems. Flexible features calculate charges for a patient’s entire perioperative stay, using an unlimited number of billing and costing rules and accommodating billing differences that can vary by facility. Once a surgical case is complete, OR Manager transmits supply use, OR time, procedures, equipment, staffing and other data directly to a healthcare organization’s billing system, allowing patient charges to be calculated and communicated seamlessly. This streamlined approach helps reduce lost charges and improve the accuracy and timeliness of patient charges, leading to a significant return on investment.

Multifacility automation
Picis has an unmatched level of expertise, integration experience and proven functionality in multifacility perioperative information systems. OR Manager is time-tested and has been successfully used to automate multifacility healthcare environments since 1990. The system streamlines operations, maintains consistency and allows organizations to share resources and generate reports across sites while accommodating individual facility differences. Unlike other vendors new to developing multifacility capabilities, Picis has continually developed and enhanced OR Manager’s multifacility features.